Power Point tutorial

810 3 4 ppt Tut Part1

 

Introduction to PowerPoint Part 1

Purpose

In this tutorial you will learn how to:

  1. Power-up PowerPoint and load an existing presentation
  2. Explore the elements of the PowerPoint display
  3. Save PowerPoint presentations

Software Needed

Microsoft PowerPoint

Prerequisite Knowledge and Skills

Before completing this tutorial please make sure that you have completed the mouse, desktop, file management, and Microsoft Word tutorials.

Overview

Lesson 1: Power-up PowerPoint and load an existing presentation

Power-Point is a type of presentation software. With this versatile application you can create a series of “slides” that can contain text, images, audio, or even video. Often in a presentation, one progresses through the slides sequentially. This does not have to be the case. You can customize the navigation and link from one slide to any slide in the collection, progressing in a non-linear fashion. PowerPoint shows can be presented manually, by clicking on the space bar to progress to the next slide. You can also create a stand-alone self -running “show” with the application.



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Additional Ways to Open PowerPoint

Click on the PowerPoint icon ppticonin the Office Shortcuts Bar or on the Desktop

Activity 1: Powering-Up PowerPoint

In this activity you will be powering-up PowerPoint to begin creating presentations. 

  1. Power up the computer.
  2. You will need to save the demo.ppt file onto your hard drive for this lesson. To do this, right click here and choose Save target as…. and navigate to the CEP 810 folder where your other lessons have been saved.
  3. Go to the Start menu start. Choose All Programs and then click on Microsoft PowerPoint.
  4. A new blank presentation will open up

.openscreen

http://edutech.msu.edu/online/tutorial-imgs/mouse.gif

Info

Shortcuts to Open a PowerPoint file

  1. Click on the folder icon openon the Standard Toolbar 
  2. Use the shortcut command Ctrl + O

Activity 2: Opening an Existing Document

  1. Now that you have PowerPoint powered up select File> Open.
  2. The Open Dialog Box will display in front of the blank presentation. 

open window

  1. Navigate to the directory containing the demo.ppt PowerPoint file.
  2. Click on the demo.ppt file.
  3. Click on OK.
  4. The demo.ppt file should open up in your window. 

PP1stSlide

Lesson 2: Explore the Elements of the PowerPoint Display

If you look at the main window in PowerPoint you will notice a lot of similarities to the Microsoft Word window. For example, the main menu bar is located below the title bar. The standard and formatting toolbars are also fairly similar. Just as you would change views in Word by going to the lower left corner, in PowerPoint you can change between the Normal view, Slide Show view, and the Slide Sorter view.

The following toolbars are labeled in the image of the PowerPoint window below.

  • Menu Bar
  • Standard Toolbar
  • Formatting Toolbar
  • Outlining Toolbar

Note that some of the toolbars may not currently be visible on your screen. The next step in this lesson will show you how to hide and show various toolbars. Also, click on the image below to see a larger version of the image.

main window

The following views of PowerPoint are labeled in the table of images below.

  • Outline Area (slide editing window)
  • Slide View Area
  • Slide Sorter View
  • View Selector
  • Notes Field
  • Task Pane

 


View Selector

views

 

 

 

 


 

 

 

 

 

Outline Tab in Normal View

PPOutline

In the Outline Tab of the Normal view, the text for each slide is shown in an Outline format on the left in the slide editing window. There are two tabs allowing a for quick change from Outline to Slide view. The Slide is visible along with a Notes Field at the bottom and the Task Pane on the right.  

 

 

 

 


Slides Tab in Normal View

PPSlideTab

In the Slides Tab of the Normal view, the Thumbnail for each Slide is shown on the left side of the page in the slide editing window.

 

 

 

 


Notes Field

PPNotesField

The Notes Field is helpful when giving a presentation. You can display notes on each slide without the them being visible by the viewer. These notes can be printed prior to a presentation or you can view them on a computer screen but not on the overhead screen.

 

 

 

 


Slide Sorter View

PPSlideSort

Slide Sorter View provides the user with control in the placement of the slides. Slides can be moved from one location to another. Next to each slide the corresponding transition symbols will appear.

 

 

 

 


Slide Show View

PPSlideShow

This is the view used during the Slide Show. The presentation is displayed using the full screen. Some controls are available but are hidden when not in use.

 

 

 

 




Activity 1: Hiding and Showing Toolbars

A visible toolbar readily provides access to frequently used items. You may want to customize the PowerPoint software with the toolbars you use. You can show or hide toolbars as well as customize toolbars.

  1. To hide or show toolbars open the View menu and click on Toolbars.

toolbars

  1. To hide a toolbar, click on its entry in the menu so it is not checked.  To show a toolbar, click on its entry in the menu so it is checked. (These are toggle selections)
  2. Adjust the toolbars so that only Standard, Formatting, Drawing, and Outlining are visible.

http://edutech.msu.edu/online/tutorial-imgs/mouse.gif

Info

Additional Ways to Change the Slide Views

  • Select View from the Menu bar and choose which view you would like to display. 
  • Use the shortcut command F5 to view the presentation in Slide Show view.

 

Activity 2: Changing the Views of the Presentation

Changing to Outline View

  1. Click on the Outline Tab at the top of the left pane tabs.
  2. The presentation outline will appear along with the large Slides Tab and Notes Field .PPOutline 

Changing to Slides View

  1. Click on the Slides Tab at the top of the left pane slide tab.
  2. The Slides Thumbnails will appear along with the large Slide Tab and Notes Field .

PPSlides

Changing to Slide Sorter View

  1. Place the pointer on the second icon from the left in the bar at the bottom of the PowerPoint display and click the button views.
  2. Slide Sorter View with current slide selected should appear.

slide sorter

Changing to Slide Show View

  1. Place the pointer on the rightmost icon in the bar at the bottom of the PowerPoint display and click the button views.
  2. Slide Show view of current slide should appear.

slide view

Note: You can move forward through the presentation by pressing the enter key or you can move forward and backward by pressing the right and left arrows. To exit the Slide Show view, press the Esc key.

 

Lesson 3: Save a PowerPoint Presentation

The Save and Save As functions in PowerPoint, as in Word, are used to save a file. Save allows you to save an existing document or a new, unnamed document (actually if a document hasn’t been saved the application will automatically open the Save As window so that you can name your file and save it in a particular location). The Save As function will allow you to give your file a new name and/or save it in a different location. This is an important function if you want to save different versions of the same file.

 

http://edutech.msu.edu/online/tutorial-imgs/mouse.gif

Activity 1: Save a New Copy of the File

1. In the File menu, choose Save As
2. Rename the file to include your name or initials (e.g., JB_DEMO.PPT).

3. Select the desired destination drive and directory. You should save the file in your CEP 810 folder.

4.Click on OK.

 

 

 

 

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Info
Go Back to Tutorials
http://edutech.msu.edu/online/

Wrap Up:

In this first part of the PowerPoint tutorials you have learned how to open, view, and save a presentation. In the next tutorial you will learn how to Edit an Existing Presentation. Notice that the shortcuts for opening, and saving a PowerPoint document are the same as they are in Word. The toolbars are very similar as well. Another commonality between the two Microsoft applications is that the icons for changing views are located in the same part of the window.

PowerPoint isn’t the only type of presentation software. There are also free presentation applications available on the web that are similar to PowerPoint. See the links below.

For a podcast on the use of online presetation tools see GenTech’s September 3, 2006 posting. (You might want to download this because the audio level varies from speaker to speaker.)

 

810 3 5 ppt Tut Part2

 

Introduction to PowerPoint Part 2: Editing a Presentation

Purpose

In this tutorial you will learn how to:

  1. Add text and change existing text in a PowerPoint slide
  2. Add a slide to an existing presentation
  3. Change the Appearance of Slides  
  4. Add Effects

Software Needed

Microsoft PowerPoint

Prerequisite Knowledge and Skills

Before completing this tutorial please make sure that you have completed the mouse, desktop, file management, and Microsoft Word tutorials.

Overview

 

Lesson 1: Add Text and Change Existing Text in a PowerPoint Slide

Just as in Word, you can replace text by highlighting the text and typing your new text. You can also change your text by highlighting it and changing the format of the text. What is different from Word is that you can increase or decrease the size of the text by pressing the large A icon change sizewith the up arrow to increase or the small A with the down arrow to decrease. Since PowerPoint is often used with a numerical or bullet outline that has upper and lower level text (a hierarchy of text) you can use the indent functions to promote or demote text in the outline level. promote textThe button with the arrow to the left promotes the text and the button with the arrow to the right demotes text.

Activity 1: Entering Text

  1. In the Normal View with the SlideTab visible for Slide 1, complete the second bullet by clicking after PowerPoint Development: and keying in your name.
  2. While holding down the Shift key, press Enter then key in your position and institution. Note that in many programs holding the shift key down while pressing enter inserts a line break and takes you to the next line rather than a new entry or bullet (as in PowerPoint).
  3. The first slide, second bullet should now have your name, position, and institution listed.

PPKeyText

 

 

Activity 2: Replacing Text

  1. View Slide 2 by clicking on the down arrow in the vertical scroll bar to the right of the slide. You can also change the slide by clicking on the title of the slide in the outline view or the image of the slide in the slide view.

  1. In Slide 2, for emphasis change the word “object” to all caps by highlighting the word pressing the caps lock key and typing object.
  2. The word OBJECT should now be in All Caps.

Info

You can also change a word to all lowercase or all uppercase by highlighting the text and pressing Shift + F3

 

Activity 3:  Changing Text

  1. In Slide 2, double-click on the word “medium” and in the Format menu select Change Case. Then select UPPERCASE and click on OK.

change case

  1. The word MEDIUM should now be in All Caps.

PPChangeText

  1. In Slide 2, select “anager” in the word Manager, press the Caps Lock key and type “anager” (Note: Remember to press Caps Lock again so future typing will be in upper and lower case.)
  2. The word MANAGER should now be in All Caps.

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810 3 5 ppt Tut Part2

 

Introduction to PowerPoint Part 2: Editing a Presentation

Purpose

In this tutorial you will learn how to:

  1. Add text and change existing text in a PowerPoint slide
  2. Add a slide to an existing presentation
  3. Change the Appearance of Slides  
  4. Add Effects

Software Needed

Microsoft PowerPoint

Prerequisite Knowledge and Skills

Before completing this tutorial please make sure that you have completed the mouse, desktop, file management, and Microsoft Word tutorials.

Overview

 

Lesson 1: Add Text and Change Existing Text in a PowerPoint Slide

Just as in Word, you can replace text by highlighting the text and typing your new text. You can also change your text by highlighting it and changing the format of the text. What is different from Word is that you can increase or decrease the size of the text by pressing the large A icon change sizewith the up arrow to increase or the small A with the down arrow to decrease. Since PowerPoint is often used with a numerical or bullet outline that has upper and lower level text (a hierarchy of text) you can use the indent functions to promote or demote text in the outline level. promote textThe button with the arrow to the left promotes the text and the button with the arrow to the right demotes text.

Activity 1: Entering Text

  1. In the Normal View with the SlideTab visible for Slide 1, complete the second bullet by clicking after PowerPoint Development: and keying in your name.
  2. While holding down the Shift key, press Enter then key in your position and institution. Note that in many programs holding the shift key down while pressing enter inserts a line break and takes you to the next line rather than a new entry or bullet (as in PowerPoint).
  3. The first slide, second bullet should now have your name, position, and institution listed.

PPKeyText

 

 

Activity 2: Replacing Text

  1. View Slide 2 by clicking on the down arrow in the vertical scroll bar to the right of the slide. You can also change the slide by clicking on the title of the slide in the outline view or the image of the slide in the slide view.

  1. In Slide 2, for emphasis change the word “object” to all caps by highlighting the word pressing the caps lock key and typing object.
  2. The word OBJECT should now be in All Caps.

Info

You can also change a word to all lowercase or all uppercase by highlighting the text and pressing Shift + F3

 

Activity 3:  Changing Text

  1. In Slide 2, double-click on the word “medium” and in the Format menu select Change Case. Then select UPPERCASE and click on OK.

change case

  1. The word MEDIUM should now be in All Caps.

PPChangeText

  1. In Slide 2, select “anager” in the word Manager, press the Caps Lock key and type “anager” (Note: Remember to press Caps Lock again so future typing will be in upper and lower case.)
  2. The word MANAGER should now be in All Caps.

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Lesson 2: Adding a Slide to an Existing Presentation

The slide in PowerPoint is your canvas for a presentation. Besides text you can add audio, video, flash animations, and graphics to a slide. These objects can all be easily moved around the slide, even placed on top of one another without changing the order of the object like you would in Word.

 

 

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Additional Ways to Create a New Slide

1. Press CTRL + M

2. Click on a slide in the slide view on the left side and press Enter.

Activity 1: Adding a Bulleted Item and New Slide to an Existing Presentation

  1. Scroll to the bottom of the Outline View on the left side of the display, and click just to the right of the last word, “society”.
  2. With the blinking vertical bar (insertion point) to the right of the “y”, press the Enter key.
  3. A new bulleted item for Slide 3 should appear. Now if you wanted to add text to that bullet you could do so. Or, if you wanted to move your bullet to the next level of indentation (a lower level), press the Tab Key. Notice that the bullet changes shape and is further indented.

bullets

  1. To Undo, repeatedly press CTRL+Z until your insertion point is after the word society.
  2. To add a new slide, press the New Slide button new slide(see shortcuts for additional methods.)
  3. Click in the area labeled “Click to add title“. Type the following text, Instruction in How to Operate Computers.
  4. Click on “Click to add text”.
  5. Key in the following text (not the text in parentheses):Basic computer operations (Press the Enter key)
    Keyboarding (Press the Enter key)
    General Philosophy: Teach what is needed to increase productivity
    (DO NOT PRESS Enter key) 

  6. Slide 4 should now include the text you keyed in as a bulleted list.

new slide bullets

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Lesson 3: Changing the Appearance of Slides

One of the most important components of an effective and engaging presentation is the careful designing of your PowerPoint slide. PowerPoint gives you prompts that steer you toward the use of bulleted items for each slide. Bullets are not always necessary. Furthermore, they may not be the best way to always communicate your content. (It is great for a list of something or to outline your content to show how items in the list are related hierarchically). Some general tips for designing a slide include the following:

  • Do not write long complete sentences
  • Limit the amount of text on the screen
  • Images can be a powerful way to communicate information but irrelevant images should not be included
  • Avoid busy backgrounds– Keep it Simple– a white background with black text for printed versions and a blue or dark background with white text for projecting on a screen
    • stay with the same background
  • Do not center bullet points
  • Plan what you want to communicate before creating the design

In this Lesson you will engage in the following activities:

  • Applying a Design
  • Headers and Footers
  • Making a Title Slide
  • Formatting Text

A site from a collection of Universities (edited by Michael Alley) advises science and engineering students to use “key images” and phrase headlines/succinct sentences instead of bullets. (The URL is http://www.writing.eng.vt.edu/slides.html.)
Mark Merickel from Oregon State University also has some great design tips. (The URL is http://oregonstate.edu/instruct/ed596/ppoint/sld1.htm)
If you would like to hear how David Byrne uses PowerPoint as a medium for art, you might want to check out a story on NPR’s program Day to Day (aired January 14, 2004. The URL is http://www.npr.org/templates/story/story.php?storyId=1595838)

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An Additional Way to Change the Slide Design

1. Press the Design button buttonin the pull down menu of the Task Pane.

Info

Additional designs are available at http://www.microsoft.com

 

Activity 1: Applying a Design

  1. Make sure you are in Normal View by clicking on the Normal View icon at the bottom of the window.
  2. Display slide 1 by repeatedly clicking in the up arrow in the vertical scroll bar at the right side of the window.

scroll

  1. In the Format menu select Slide Design. If the Task Pane (right side of page) is not already visible, it will appear when you select Slide Design. Examples of the design templates should appear on the right. If you mouse over the examples you should see their labels.

slide template

  1. Select the Blends template by clicking on the example.

slide template

  1. Slide 1 will be displayed with new design.

slide template

Activity 2: Headers and Footers

  1. In the View menu, choose Header and Footer.

header window

  1. In the field labeled Fixed under Date and Time, key in today’s date.
  2. Click on the Slide Number check box so that it is checked.
  3. In the field labeled Footer, key in your name.
  4. Click on the Don’t Show on Title Page check box so that it is checked.

header window example

  1. Click on the Notes and Handouts tab at the top of the window.
  2. In the field labeled Fixed under Date and Time, key in today’s date.
  3. In the field labeled Header, key in Computer Applications in Education.
  4. In the field labeled Footer, key in your name.

header notes

  1. Click on “Apply to all“.

Info

Additional Way to select Slide Layout

Click on the pulldown menu in the task pane and select Slide Layout

Activity 3: Making a Title Slide

When you start a PowerPoint presentation from scratch, the default for the program is to make your first slide a Title Slide. This example does not have a Title Slide so we are going to change the slide layout of the first slide so that it will be a Title Slide.

  1. Make sure that you are on the first slide (The title is Computer Applications in Education).
  2. In the Format menu, select Slide Layout.
    Note: You may need to click on the double arrow at the bottom of the Format menu in order to make the Slide Layout option visible.
  3. Click on the upper-left box under “Text Layouts“.

PPApply Design

  1. Click on Apply.
  2. The first slide should now be formatted like a title slide.

PPApplyDesign

  1. Select all of the text except the title.
  2. Select all of the text except the title.
  3. Click the Left Align buttonalign, or in the Format menu, select Alignment then Align Left. Again, note that some options in the toolbars and menus may not be visible to you. Click on the arrows to the right of the toolbar or the bottom of the menu to make all of the options visible.
  4. Click on the Reduce text size icon ( small text).
  5. Select all of the text in the second line (Professor, Michigan State University).
  6. Click on the italics icon (italic). Select all of the text on your own title and institution and make it italics.
  7. Repeat the italics formatting on the fourth line (Instructor, Michigan State University).

PPFormaySlide

Activity 4: Formatting Text

  1. Advance to Slide 2 by clicking on the scroll bar.
  2. Click once on the middle section of the slide which contains the three main points. Notice the 8 handles (small white boxes) that appear.

PPFormatSlide2

  1. Click on the small white circle in the middle of the left hand side of of the text box and drag to the left about 1/4 inch, then release. Adjust as needed so the third main point fits in a single line.

PPFormatSlide2-2

  1. Click on the gray box surrounding the text box and drag it down to center the text box both vertically and horizontally.

PPFormatSlide2-3

  1. Double-click on the word OBJECT in the first point.
  2. Click on the down arrow portion of the Text Color icon in the tool bar example.
  3. Click on an appropriate color from the choice window that appears.

example

8.    Notice that the color of the text changes as well as the underline under the text color icon (example). To change the color for MEDIUM and MANAGER, highlight the text, then simply click on this portion of the text color icon.

Summary:

In this lesson you have learned how to:

  • Change the appearance of slides by using the Format >Slide Design menu (or pressing the buttonbutton).
  • Add Headers and Footers from the View >Headers and Footers menu.
  • Change the layout of slides by using the Format >Slide Layout menu.
  • Format text by using the Format menu or the Formatting toolbar.

toolbar

Lesson 4: Adding Effects

In this lesson you are going to learn how to add animations. When you add an animation you assign an action or movement to an object. You can also assign a movement that occurs when moving between slides. This is called a transition. In PowerPoint you can add custom animations to objects (bullet points, images, text) in individual slides. You can also set the transitions between slides. If you want to add preset animations you can create an animation scheme for the master slide or you can apply an existing scheme. Custom animations are added by going to the Slide Show menu. Animation schemes on the other had are a part of the slide design, thus, you will access them via the Slide Design pane.

 

Info
You can also press the imagebutton to open the Slide Design pane. To view animation schemes click on the third link called Animation Schemes at the top of the pane.

Activity 1: Adding an Animation Scheme to a Slide

  1. View Slide 3 in Normal View, Slides Tab .
  2. Click on the text box showing the 3 main points (the 8 handles will be displayed).
  3. Click on the Slide Show Menu and select Animation Schemes.
  4. Select Dissolve In .

PPAnimation3

  1. Click on Play to view the effects.
  2. Note if you wanted the effect to occur on all of the slides then you would click apply to all slides before closing the pane.

 

Activity 2: Adding Custom Animation

  1. Display Slide 2 in Normal View, Slides Tab.
  2. Click on the text box showing the three main points (the 8 handles will be displayed).
  3. In the Slide Show menu, select Custom Animation. The Custom Animation pane will appear in the Task Bar on the right side of the screen.
  4. Click on the Add Effect button in the upper right part of the display.

image

  1. In the pop-up menu, click on the Entrance option. Select Blinds from the options. Note how the three points are displayed, two lines at a time, and each of the points are numbered.

image

  1. Double-click on item #1, which begins with Text 2: The Co… that is displayed in Custom Animation window. image
  2. In the Blinds window, click the Text Animation tab.

PPAnimation8

  1. In the Group text pop-down menu, select “By 2nd level paragraphs”. Click on OK. Note how the six points are displayed one at a time and they are numbered from “1” to “6”.

PPAnimation9

  1. To see the display, click on the Slide Show icon in the lower left corner of the display. To just view the effects on the slide click on the Play button. Note if you are viewing the actually slide show, for each new point, you will need to press ENTER or the spacebar or the right-arrow key or the down-arrow key.
  2. To remove an animation, right click on the text window PPAnimation6and select Remove.

 

Info
A Keyboard command for Select All is Ctrl A

Activity 3: Selecting Transitions

Subtle transitions such as covers, fades, and dissolves are good choices for transitions when going between slides, especially slides that are related. You may want to use more dramatic slides when you are shifting between main topics.

  1. Change to the Slide Sorter view (image).
  2. In the Edit menu, choose Select All.
  3. In the Slide Show menu or in the Pull Down menu in the Task Pane, choose Slide Transition.

image

  1. In the “Apply to selected slides:” window, select Box Out.

image

  1. Click on the Slide Show icon to view your presentation.
  2. The Slide show with transitions between each slide and builds as developed should be the result.
  3. Save your presentation.

Summary:

In this lesson you have learned how to:

  • Add a preset animation by applying an animation scheme. You accessed the animation schemes from the Design pane image.
  • Add a custom animation to an object by using Slide Show >Custom Animation menu.
  • Add a transition by using the Slide Show >Transition menu.


Go Back to Tutorials
http://edutech.msu.edu/online/

Wrap Up:

PowerPoint is a versitile multimedia presentation tool. The possibilities for adding action and movement are quite expansive. Think about your goals first– what is it you are trying to convey  (the content) and what type of motivational impact do you want to have on your audience. Then think about the design of your presentation. This will help you choose your presentation effects carefully.

810 3 6 ppt Tut Part3

 

Introduction to PowerPoint Part 3: Printing, Exiting, and Advanced Features

Purpose

In this tutorial sheet you will learn how to:

  1. Print an individual slide
  2. Print an entire presentation in Outline Format
  3. Print speaker’s notes
  4. Print Handouts
  5. Send a Presentation to Word
  6. Insert a Slide
  7. Add Narration
  8. Exit PowerPoint

Software Needed

Microsoft PowerPoint

Prerequisite Knowledge and Skills

Before completing this tutorial please make sure that you have completed the mouse, desktop, file management, and Microsoft Word tutorials. You should also have completed the first and second PowerPoint tutorials.

Overview

 

Lesson 1: Printing in Multiple Formats

In his article, “In Defense of PowerPoint”, Donald Norman says that you need to think about developing 3 diferent documents. Specifically, he writes…

Readers should get good clear information, with sufficient background presentation that they can re-interpret and re-analyze the material presented to them. Readers are not listeners. This means that the speech giver should really develop three different documents.

1. Personal notes, to be seen only by the speaker, and used as a reminder of the topics and key points, or perhaps of the “bon mot,” the clever, felicitously worded phrase that can appear spontaneously witty to the crowd, but which works best if it is prepared and practiced in advance, for few of us are good enough to actually think of them on the spot.

2. Illustrative slides. These slides should illustrate the major points and help motivate the listener. Tufte is apt to complain that this is simply “entertainment,” but I respond that if the audience is not entertained, they are not apt to listen, and what good is a cleverly drafted talk if the audience is not listening. The illustrations should be relevant. They should convey new information. But they need not have words. They might have data, they might have graphs, they might have photographs of the product, equipment, phenomenon, or other aspects of the point under discussion. They should add to the talk, not distract from it.

3. Handouts. Here is where the speaker can put the references, the data, the appendices to the talk. Here is where one should indeed follow Tufte’s advice and provide clear, detailed information that the reader can use later on to remember the points of the talk as well as to go on to further study and analysis.

Three separate and very different documents: Personal notes, illustrative slides, and handouts.

A really nice function of PowerPoint is that it will let you print out each of these three documents separately.

Info

Print Preview

In the Print dialogue box, you can click on the Preview button to make sure the slide appears the way you would like it to print. Click on Print if it is satisfactory. If not, select close from the Preview box and then Cancel from the Print box..

Activity 1: Printing an Individual Slide

  1. Display the slide to be printed using the Slide Tab in the Normal View option. For this activity display Slide 2.
  2. From the File menu select Print.
  3. Click on Current Slide in the Print Range section. Leave the default settings of Print what: Slides and Color/grayscale: Color.print window image 

  4. Click on OK to Print.
  5. A printed copy of the current slide should result.

 

Activity 2: Printing an Entire Presentation in Outline Format

  1. From the File menu select Print.
  2. Click on the Print what box and select Outline View (Note: You may need to scroll this box).

print outline window

  1. Click on OK.
  2. An entire outline printed as it appears in the Outline View should result.

 

Activity 3: Printing Speaker’s Notes

  1. Go to Slide 2 and click in the “Click to Add Notes” window below the slide.
  2. Click on the Zoom control at the top of the window and choose 100%.

zoom window

  1. Click back in the notes area.image of slide and notes area 

  1. In the notes area (where it says Click to add text) key in the follow text:

Explain that there are three basic uses of the computer in education: the Object, Medium, and Manager

As each line of text is “uncovered” comment on the subheadings

Indicate that these three topics can really include almost everything that is done with the computer in the educational setting

Note: Drag bottom of slide display window up to make more room for notes.

  1. Select all of this text and change the font size to 20 (Note you will not see the increase in size in the notes area but you can see it when you use the print preview button on the print window.) You may need to use the pull down menu by selecting Format> Font.

image of enlarged notes area

  1. From the File menu select Print.
  2. In the Print range section, click on Current slide.
  3. Click on the Print what box and select Notes Pages, then click on OK.

print window

  1. The speaker’s notes are printed for the current slide.
    PPNotesPage
  1. Don’t forget to Save your presentation.

Activity 4: Printing the Handouts

  1. From the File menu select Print.
  2. In the Print range section, click on Current slide.
  3. Click on the Print what box and select Handouts.
  4. In the Handouts regions, select 3 from the dropdown menu next to “Slides per page” When you select 3 you can print the slides with lines for notes. (The other options do not print lines).

print window

  1. Click OK to print.
  2. PPHandoutPrint

Activity 5: Sending Your PowerPoint Presentation to Word

  1. From the File menu select Send To
  2. Drag your mouse over to the arrow by Send To and in the new menu that appears, select Microsoft Office Word
    menus
  3. Select the first option and click on OK
    send to word menu
  4. Once you click OK, your presentation should open in Word. You may want to adjust the font size for the Notes Field.

Lesson 2: Saving a Presentation and Exiting PowerPoint

Remember to save your work frequently.

Activity 1: Saving a PowerPoint Presentation

  1. In the File menu select Save As.
  2. Indicate where you want the document stored if needed.
  3. Key in the desired name of the document. For example, key in John’s CompInEd.

image of saved window

  1. Click on Save.

Activity 2: Exiting from PowerPoint

Remember to always save before you exit the program.

  1. In the File menu select Exit.

Lesson 3: Advanced Features

This lesson will demonstrate a few features that might be helpful for your Group PowerPoint presentation.

 

Activity 1: Inserting a Slide

For your group PowerPoint project your group will probably decide to have each team member work on 2-5 slides for the group presentation. You will then need to merge all of those slides into a single PowerPoint file. This activity will show you how to insert a slide from another file.

  1. Open the file you want to add the slides to by pressing File> Open. Then select the file and click the open button.
  2. Next you need to select the point where you want the slides inserted. In the Slide View on the left slide of the screen click once between the slides where you want the slides from another file inserted. (A horizontal line should appear).where to insert slides 

  3. Go to the menu bar and select Insert> Slides from Files insert from file 

  4. The Slide Finder window will pop up. Click on the Browse button to find and open the file containing the slides you want to insert.slide finder 

  5. To insert all of the slides click on Insert All.slide finderNote that you could also click on a single slide (or several individual slides) and then press the Insert button.

     

  6. Your Slide View should now display the new slides along with the original slides.

slides

  1. Select Close to finish inserting slides into the presentation.

Info

Editing Sound Options

You can edit the Sound Options of the audio clip on individual slides by right clicking on the yellow speaker icon PPSpeakerIconand selecting Edit Sound Object. A pull down menu appears giving options on looping, volume, and icon visibility. You can also delete the audio by clicking on the speaker icon and pressing delete.

 

Activity 2: Adding Narration

Adding narration to your PowerPoint can be very useful. In order to record narration you need to have either a headset microphone or desktop microphone.

  1. Go to Slide Show> Record Narration. 

  2. Click on Change Quality. 

  3. Go to Attributes and select 11.025 kHz, 16 bit, mono, 21 kb/sec option and click on OK. 

  4. You will see a check box on the bottom of Record Narration window. For the purposes of this tutorial and your Group Presentation assignment DO NOT select this check box. You want to embed your narration into the presentation.Note: If you wanted to link to the sound files rather than embed them into presentation, you would select this option. When using this option, you need to make sure to save the sound clips in the folder that contains your PPT file by using Browse button. 

  5. Once you have chosen all the options, click on OK to begin your recording. The recording will begin immediately after you select OK.You can quit recording by pressing ESC on keyboard.
  6. When you have completed recoding for the current slide, advance to the next slide. Continue this process until you get to your last slide.
  7. Once you have reached the end of slides, a message box will appear. Click on SAVE . 

  8. Make sure to save any changes. When you open your the PowerPoint file again, you will see a speaker icon on each slide.  

  9. If you want to make changes in narration, select the slide you want to revise. Go to Slide Show> Record Narration. Begin recording and advance to the next slide. Continue this process until you get to your last slide. Make sure to change Attributes options (11.025 kHz, 16 bit, mono, 21 kb/sec) before you start recording.


Go Back to Tutorials
http://edutech.msu.edu/online/

Wrap Up:

You have completed all of the PowerPoint tutorials. You have learned how to open, navigate, edit, print, and save a PowerPoint presentation. For addional ideas for classroom applications you might want to check out the following sites:

 

 

 

 

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